Job description: Store Keeper

A store keeper is responsible for managing the storage and organization of goods and materials within a warehouse or store.

Category:

Description

Marlon, storekeeper, stores, receives and prepares goods to be delivered to a given customer. He/she manages entry and exit of materials, draws up order forms, ensures the storage/distribution of orders in the workshop.

Store keeper job description in manufacturing industry :

  • Ensure the reception, storage, dispatch and daily management of the stock of products marketed by the company.
  • Ensure the conformity of products received and delivered.
  • Ensure the management of inventories: control of the rotation of goods, verification of their availability, procurement from suppliers, tidying, cleaning, inventory.
  • Keep a record of sales and restock.
  • Maintain an automated supply inventory database.
  • Replenish supply inventories following established guidelines.

Store keeper duties and responsibilities in manufacturing company

Storekeeper is a person who is responsible for goods in a store. He replenishs supply inventories following procedures of the company.

 

The duties and responsibilities of a storekeeper in a manufacturing company may include:

  1. Maintaining inventory: This includes keeping track of the quantities and types of materials and supplies in the storeroom, as well as reordering items as needed.
  2. Receiving and issuing materials: The storekeeper is responsible for receiving and inspecting materials as they are delivered to the company, and for issuing materials to the production floor as needed.
  3. Maintaining accurate records: The storekeeper should keep accurate records of all materials received and issued, as well as any adjustments made to the inventory. This includes using a computerized inventory system or manual record-keeping methods.
  4. Providing customer service: The storekeeper may be responsible for interacting with production team members or other departments to provide them with the materials they need.
  5. Ensuring cleanliness and organization: The storekeeper should keep the storeroom clean and organized, which may include maintaining aisles, shelves, and storage areas.
  6. Performing basic maintenance: The storekeeper may be responsible for performing basic maintenance on equipment and tools, such as cleaning and repairing tools as needed.
  7. Complying with safety regulations: The storekeeper should be familiar with and follow all safety regulations related to handling and storing materials, as well as operating equipment and tools.

In addition to these specific duties, the storekeeper may also be responsible for other tasks as assigned by their supervisor or manager.

What does a store keeper do ?

  • Manage the store layout.
  • Maintain a clean, neat and safe environment.
  • Interact with other staff and teams within company.
  • Able to manage stock by keeping record of sales and ordering.
  • Make new product purchase according to dedicated lists and autorisation level.
  • Responsible for day to day checks on facility.
  • Ensure upkeep and hygiene.
  • Verify quantities requested and delivered.
  • Receive goods and upload supplies on shelfs.
  • Edit delivery bonds.
  • Provide information to logistic team.
  • Adhere to health and safety procedures.
  • Work with purchasing departement.
  • Troubleshoot quality issues.
  • Perform any other duties assigned by the management and supervisors of the store.
  • Follow standard work of the company and procedures defined at store levels.

Store keeper requirements :

What are the skilles of a store keeper ?

  • Punctual.
  • Professional.
  • Proficent with computer work.
  • Prior experience in retail or store can be avantageous.
  • Able to communicate with internal teams and external customers.
  • Communicate on inventory levels and deliveries.
  • Able to explain historical movement on part numbers and goods.
  • Familiar with safety and health hazards.
  • Able to apply first aid.
  • Use proper tools and equipement used in store facility.
  • Able to manipulate dedicated cutting tools.
  • Demonstrate control ability.
  • Able to manipulate data on a computer.
  • Maintain bin cards according to local procedures.
  • Realise regular inventory physical checks.
  • Makes quality requisition and communicate on quality issues.
  • Able to take picture of default products according to quality standard work.
  • Inspect liquid and dangerous store and storage containers according to safety standards.
  • Follow training courses.
  • Supervises entrances and none appropiate presence.
  • Maintain qualification according to vehicule training
  • Able to follow store accouting procedures.
  • Operate basic computer and software skills.

Interview questions for a Storekeeper :

  • What are the duties and responsibilities of a store keeper ?
  • What are the responsibilities of a store keeper ?
  • What should be strengths of a store keeper ?
  • What can be your weakness ?
  • What do you like best in store keeping ?
  • Why do you want to work in a store ?

Answer to interview questions :

  1. What are your strengths? My strengths include my strong attention to detail, my ability to multitask and prioritize effectively, and my excellent organizational skills. I am also very efficient and able to work independently, and I have a good understanding of inventory management and stock control.
  2. What are your weaknesses? One of my weaknesses is that I can be a bit of a perfectionist and can sometimes struggle to let go of small details. I am also working on improving my communication skills and becoming more assertive.
  3. What do you enjoy doing outside of work? Outside of work, I enjoy spending time with my family, reading, and being active outdoors. I also like to volunteer and give back to my community.
  4. Why did you leave your last job? I left my last job because I was looking for a new challenge and the opportunity to grow and develop my skills. I was also attracted by the prospect of working for a company with a strong reputation in the industry.
  5. What did you like best about your last boss? The thing I liked best about my last boss was her willingness to invest in her employees and provide opportunities for growth and development. She was always available to listen to my ideas and provided constructive feedback.
  6. Where do you see yourself in 5 years? In five years, I see myself in a management role, leading a team of storekeepers and overseeing the day-to-day operations of a warehouse or distribution center. I am also looking to improve my skills and qualifications in order to take on more responsibilities.
  7. Why do you want to work here? I want to work here because I am impressed by the company’s commitment to innovation and customer service, and I believe that this is a great opportunity to grow my career and make a meaningful contribution to the company’s success.
  8. What is your salary expectation? I am open to negotiation and would like to discuss salary expectations further during the interview process. However, my current salary expectation is in the range of $XX,000 to $YY,000 per year, depending on the responsibilities of the role and the benefits package offered.

 

 

 

 

Here is a potential job description for a store keeper:

Job responsibilities:

  • Maintain accurate records of all goods and materials that are received, stored, and distributed.
  • Organize and label storage areas to ensure that goods can be easily located and accessed.
  • Use computerized inventory systems to track and manage stock levels.
  • Receive and inspect incoming goods to ensure that they are of good quality and meet the required standards.
  • Pack and label goods for storage or distribution as required.
  • Perform regular stock checks to identify any shortages or excesses, and report any discrepancies to the appropriate parties.
  • Prepare orders for dispatch and arrange for the transportation of goods as required.
  • Assist with the loading and unloading of goods as needed.
  • Ensure that the store or warehouse is clean, organized, and safe at all times.
  • Adhere to all relevant health and safety regulations and procedures.

Job qualifications:

  • High school diploma or equivalent
  • Experience working in a warehouse or store environment is preferred
  • Basic computer skills, including proficiency with inventory management software
  • Strong organizational skills and attention to detail
  • Physical ability to lift and move heavy boxes and other goods as needed
  • Good communication skills
  • Ability to work as part of a team

Key process indicators

Here are some potential key performance indicators (KPIs) that a storekeeper might be evaluated on:

  1. Accuracy of inventory records: The storekeeper should be able to accurately track stock levels, including the movement of stock in and out of the store.
  2. On-time delivery: The storekeeper should be able to ensure that orders are fulfilled and delivered on time, as agreed with customers or other stakeholders.
  3. Customer satisfaction: The storekeeper should be able to provide excellent customer service, including promptly fulfilling orders and addressing any customer inquiries or complaints.
  4. Stock turnover rate: The storekeeper should be able to maintain an appropriate level of stock to meet customer demand, without overstocking or running out of stock.
  5. Order accuracy: The storekeeper should be able to accurately fill orders, ensuring that the correct quantities and types of items are provided.
  6. Order processing time: The storekeeper should be able to efficiently process orders, from receipt to fulfillment, in a timely manner.
  7. Inventory accuracy: The storekeeper should be able to accurately maintain stock levels, including conducting regular counts to ensure that inventory records are accurate.
  8. Safety and security: The storekeeper should be able to ensure the safety and security of the store or warehouse, including implementing appropriate safety procedures and following proper handling and storage procedures for hazardous materials.
  9. Compliance with policies and procedures: The storekeeper should be able to follow company policies and procedures, as well as comply with relevant laws and regulations.

By tracking and measuring these KPIs, a storekeeper can ensure that they are meeting the performance expectations of their role and contributing to the overall success of the organization.

What data does a store keeper manage ?

A storekeeper typically has to manage a variety of data related to the operations of a store or warehouse. This can include:

  1. Inventory data: This includes information about the items that are in stock, such as the quantities of each item, the locations where they are stored, and their expiration dates (if applicable).
  2. Customer data: This can include contact information for customers, as well as information about their purchasing history and preferences.
  3. Sales data, about the products that have been sold, such as the quantities and prices of each item, as well as the date and time of the sale.
  4. Financial data: This can include data related to the store’s finances, such as sales revenues, expenses, and profits.
  5. Employee data, about the store’s employees, such as their names, job titles, and schedules.
  6. Supplier data: This includes information about the store’s suppliers, such as their contact information and the products they supply.

In addition to managing this data, a storekeeper may also be responsible for tracking and managing orders, preparing reports, and ensuring that the store is properly stocked and organized.

What risks ?

Operational risks for a storekeeper may include:

  1. Loss or damage to stock: This can occur due to various factors, such as poor handling or storage, accidents, or theft.
  2. Inaccurate or incomplete record-keeping: This can lead to problems with inventory management, as well as difficulties in tracking orders and fulfilling customer requests.
  3. Safety hazards: A storekeeper may be at risk of injury if they are handling heavy or hazardous materials, or if safety procedures are not followed properly.
  4. Customer service issues: A storekeeper may face challenges in dealing with difficult or unhappy customers, or in handling complaints or disputes.
  5. Data security risks: A storekeeper may be responsible for handling sensitive customer or company data, and may need to ensure that this data is properly protected from unauthorized access or breaches.
  6. Legal and regulatory compliance: A storekeeper must ensure that the store or warehouse complies with relevant laws and regulations, including those related to safety, health, and environmental protection.
  7. IT system failures: A storekeeper may rely on computer systems and other technologies to manage inventory and orders, and may face operational disruptions if these systems fail or experience problems.

By identifying and managing these risks, a storekeeper can help to ensure the smooth and efficient operation of the store or warehouse.

What certification ?

There are no specific certification requirements for storekeepers, as the job typically does not require any specific education or training. However, some storekeepers may choose to obtain certifications or qualifications in related areas to improve their skills and enhance their job prospects. Some potential certification options for storekeepers include:

  1. Certificate in Supply Chain Management: This certification, offered by professional organizations such as the Institute for Supply Management (ISM), can provide storekeepers with the knowledge and skills needed to manage supply chain operations and logistics.
  2. Certified Purchasing Manager (CPM): This certification, offered by the Institute for Supply Management (ISM), is designed for professionals involved in the procurement and management of goods and services.
  3. Certified in Production and Inventory Management (CPIM): This certification, offered by the Association for Operations Management (APICS), is designed for professionals involved in the production and inventory management of goods and services.
  4. Certified Supply Chain Professional (CSCP): This certification, offered by the Association for Supply Chain Management (ASCM), is designed for professionals working in the supply chain field and covers topics such as supply chain strategy, design, and implementation.
  5. Six Sigma Green Belt: This certification, offered by various organizations, is designed for professionals who have a role in improving processes and reducing defects and waste.

Obtaining one or more of these certifications can help storekeepers to develop the skills and knowledge needed to excel in their roles and advance their careers.

 

Main SAP screens

  1. Material Master Data: This screen allows storekeepers to view and maintain detailed information about a specific material, including its stock level, unit of measure, and storage location.
  2. Stock Overview: This screen provides an overview of the current stock levels for all materials in the store.
  3. Purchase Order: This screen allows storekeepers to create, view and manage purchase orders for materials and goods needed.
  4. Goods Receipt: This screen is used to record and confirm the receipt of goods from suppliers.
  5. Material Movement: This screen allows storekeepers to record and track material movements within the warehouse, including goods issues, goods receipts, and inventory transfers.
  6. Stock Aging Analysis: This screen provides a visual representation of how long materials have been in stock and how quickly they are moving.
  7. Reservation: This screen allows storekeepers to reserve materials for specific production orders or projects.
  8. Physical Inventory: This screen is used to perform physical inventory counts and reconcile the physical stock levels with the system stock levels.
  9. Stock Requirement List: This screen allows storekeepers to view and manage the stock requirements for all materials in the warehouse.
  10. Reports: This screen provides access to various reports such as inventory turnover, stock aging, and goods receipt/issue history.

Exemple of standard queries

Here is an example of a query that a storekeeper might use to view the current stock levels of all materials in the warehouse:

SELECT Material, Description, Current_Stock_Level
FROM MARD
WHERE Plant = ‘0000’

This query will select the material number, description, and current stock level of all materials in the warehouse (Plant = ‘0000’) from the Material Stock table (MARD). The storekeeper can then use this information to manage inventory levels, place orders for materials that are running low, and monitor stock aging.

Alternatively, a storekeeper might use a query to check on the status of a specific purchase order:

SELECT PO_Number, Material, Quantity, Delivery_Date, Supplier_Name
FROM EKKO JOIN EKPO
ON EKKO.PO_Number = EKPO.PO_Number
WHERE EKKO.PO_Number = ‘12345’

 

Do you want to know more about Marlon ?

Marlon was a storekeeper at a large manufacturing company. He was responsible for managing the inventory of raw materials, finished products, and spare parts that the company used in its production process. Marlon had been working at the company for several years and had built up a lot of knowledge and experience in his role.

One day, Marlon received a request from the production team to restock a particular type of raw material that they were running low on. Marlon checked the inventory and saw that they had enough of the raw material in stock to meet the production team’s needs. However, when he went to retrieve the raw material from the storage area, he realized that it had been stored in the wrong location.

Marlon immediately notified the production team of the issue and worked with them to come up with a solution. He worked closely with the team to locate the missing raw material and get it to the production line as quickly as possible. In the end, Marlon’s quick thinking and problem-solving skills helped to minimize the disruption to the production process and keep the company running smoothly.

From then on, Marlon became known as a reliable and resourceful storekeeper, and the production team came to rely on him to keep their materials organized and easily accessible. Marlon took pride in his work and enjoyed being a vital part of the company’s operations.

A daily missing part story

Marlon, the wellknown storekeeper at our manufacturing company, was in the middle of conducting his daily inventory check when a worker approached him with a concerned look on his face.

“Marlon, we’ve been out of part number 134AR67 for two weeks now and production is starting to suffer,” the worker said.

Marlon quickly pulled out his tablet and opened the company’s ERP system to check on the status of the part. “I see that we have a backorder for that part,” Marlon said, scrolling through the information on the screen. “It looks like the supplier is experiencing some delays, but the shipment should be arriving in three days.”

The worker let out a sigh of frustration. “Three days? We can’t afford to wait that long, we need that part to keep production moving.”

Marlon understood the worker’s concern and knew that the delay was causing problems for the company. “I understand, and I apologize for the inconvenience. I’ll make sure to expedite the shipment as soon as it arrives and ensure that it’s delivered to you as soon as possible.”

The worker nodded, looking slightly relieved. “Thanks, Marlon. We really appreciate your help on this.”

Marlon knew that the delay in receiving the part was not his fault, but he also knew that it was his responsibility to find a solution and keep the factory running smoothly. He made a note to follow up with the supplier and check on the status of the shipment every day until it arrived. In the meantime, he would work with the production team to find a temporary solution to keep the factory running until the part arrived.

 

What about data anlaysis for a better raw material management ?

Marlon: Hey David, I noticed we’ve been running low on a few of our raw materials lately. Do you have any idea what’s going on?

David (Supply Mnager): Yeah, I’ve been keeping an eye on it. It looks like we’ve been experiencing some shortages due to unexpected demand for our products.

Marlon: That makes sense. But is there anything we can do to prevent these shortages from happening in the future?

David: One thing we could try is using data analysis to more accurately predict demand for our products. That way, we can make sure we have enough raw materials on hand to meet that demand.

Marlon: How would we go about doing that?

David: One tool we could use is called Material Requirements Planning, or MRP. It helps us calculate how much of each raw material we need based on the forecasted demand for our finished products.

Marlon: That sounds useful. How does MRP work exactly?

David: MRP uses data on our current inventory levels, lead times for purchasing raw materials, and production schedules to calculate how much of each raw material we need to have on hand at any given time. It takes into account the amount of raw material used in each product, as well as the lead time it takes to get more material when we run low.

Marlon: That makes a lot of sense. Do you think implementing MRP could help us avoid shortages in the future?

David: Definitely. By using MRP to more accurately predict demand and plan our raw material purchases, we should be able to avoid running out of the materials we need to keep production running smoothly.

 

What is a store within a manufacturer ?

An inventory store within a manufacturing facility is a place where the manufacturer keeps a supply of raw materials, components, and finished products. These stores are typically located within the manufacturing facility itself, and are used to store the materials and products that are needed for the manufacturing process. The inventory store is an important part of the manufacturing process, as it helps to ensure that there is a sufficient supply of materials on hand to meet the demand for the manufacturer’s products. The inventory store may also be used to store finished products that are waiting to be shipped to customers. In some cases, the inventory store may be managed by a separate department within the manufacturing company, or it may be managed by the manufacturing team itself.

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